Stann Law Limited (“Stann”) may on behalf of ourself and/or clients obtain personal data about you (“your Personal Data”; “your Data”) or of other individuals in the course of their day to day business. Protecting the Personal Data of individuals that we interact (with conscious respect for the legal relevant requirements) is a commitment and a responsibility of high value and importance to us. When engaging with Stann we want you to feel secure and confident that your Personal Data are in good hands.
Data Subjects from whom we collect and process Personal Data:
We collect Personal Data (including but not limited to) of our employees, potential employees (i.e. job candidates, job applicants), clients, suppliers, client’s and supplier’s representatives and website users.
Categories of personal data that we collect may include:
1. Identity and contact information (name, addresses, email addresses, telephone, and fax numbers)
2. Identification documents (date of birth and photographic identification)
3. professional information (job titles, former job titles, organisational associations, professional experience, and qualifications)
4. business contact information, business bank account and any data that would enable us to maintain our business relationships.
5. Details of your attendance at our events; visits to our website; images captured by our offices’ CCTV cameras
6. Where necessary, and legally permitted, we may also collect sensitive data such as health and ethnicity data.
Ways in which personal data may be collected includes:
1. Inquiries received about our services by phone, email, fax, letters and online via our website, feedback forms, surveys, and social media such as Linkedin etc
2. During our dealings and provision of legal and consultancy services to clients, suppliers, and their respective representatives and other third parties
3. Information provided to us in relating to attendance at any of our events (including seminars and other marketing events)
4. Publicly available information about you or your business (including through electronic data sources).
Personal data is contained on our secure email servers and our document management system. We may also keep paper files/records.
We use the information provided to:
1. Make contact by email, fax, post, or phone and to provide legal and consultancy services that we have agreed to contractually provide to our clients, suppliers, and their respective representatives and other third parties
2. Maintain and develop our relationship with our clients, suppliers, and their respective representatives and other third parties
3. Provide details to experts, including counsel and other professionals for the purposes of obtaining professional advice and complying with our obligations
4. Assist us with recruitment and monitor our commitment to equality and diversity
5. Assist us to monitor website trends; operate our business more effectively (i.e. seeking feedback); improve our products and services, to ensure good governance and to maintain internal records
6. Legitimately enforce our terms and conditions, or take other action required or permitted by law or for other safety and security reasons.
7. Enforce or protect our rights, property or the safety of our directors, consultants, staff, and clients
8. Provide marketing related information, newsletters, updates, seminars, and events. You can tell us at any time if you would prefer not to receive our publications, event information and/or marketing communications.
Sharing and transferring your personal information:
In providing our services, we may provide your personal information to staff in our offices or other third parties, such as:
1. Service providers such as expert witnesses, Counsel, or other external agencies (including training providers) that we engage on our/your behalf. When we do so, they are required to act in accordance with our instructions and keep your personal information secure with an adequate level of protection.
2. Courts, tribunals and other government bodies and relevant regulators (SRA, Law Society and the ICO) in connection with matters relating to provision of our services.
3. Professional indemnity insurers, brokers, auditors, and other professional advisers.
4. Clients in connection with the provision of our services.
5. Other third parties when required by law or other regulatory authority, where we are under a duty to do so to comply with legal or professional obligations (for example to comply with anti-money laundering obligations and counter terrorism measures).
6. Other parties in legal proceedings, including solicitors acting on the other side of a case or transaction.
7. We do not pass your information to third parties to allow them to market their goods and services to you.
8. When we transfer your information to other countries outside the EEA which do not provide the same level of data protection as the United Kingdom and are not recognised by the European Commission as providing an adequate level of data protection, we will only do so when it is necessary for the services we provide you, or it is necessary for the establishment, exercise or defence of legal and consultancy claims and services or subject to safeguards that assure the protection of your personal information.
How long is data stored for?
We only retain your information for as long as necessary for the purpose for which it was obtained. This could include conducting consultancy or legal work as instructed, establishing, or defending claims which could be made against us and to fulfil statutory or other regulatory requirements.
The rights of the data subjects:
The GDPR grants certain rights to customers in their capacity as data subjects, including the right to request access to data related to them the company processes and, subject to certain conditions, the right to claim erasure or rectification of data. Other rights include the right to withdraw your consent for processing of personal data and to object to certain processing. Stann will meet its obligations in this regard, and persons who wish to exercise such rights can contact the Data Protection Officer in Stann.
Data Protection Officer:
Should you have any questions or requests relating to the company’s processing of personal data you may contact the Data Protection Officer in Stann. The contact details are as follows: Email: firstname.lastname@example.org
Postal Address: Data Protection Compliance Officer, Stann Law Limited, 35 Great St Helens, 1st Floor, London, EC3A 6AP, United Kingdom
You can contact us about privacy issues or comment or complain about our privacy practices by contacting us in line with our Complaints procedure (please read our Legal Notices).